Edited extracts from the draft minutes of the Finance Committee meeting held on 12th February 2019.
Multi Media project
Members considered final quotations for the multi media project for the Village Centre. The quotations exceed the sum budgeted for the project and Members are asked to consider how to deal with this potential overspend. It was agreed that the Clerk should apply for additional S106 funding to cover the shortfall; however, the Committee felt that it was for Full Council to decide whether (and how) to fund the shortfall if additional S106 were not available. Uncertainty about the costs of removal of the old audio/visual equipment and lighting was expressed.
Resurfacing Village Centre car park
Members noted that planning permission had been granted for the resurfacing of the Village Centre car park. Members considered the tender process for the works and agreed, that subject to the drafting of an Invitation to Tender, the contract should be let as per the Parish Council’s Standing Orders and that Contract Finder and direct invitation should be used. The Clerk was advised to contact Chichester District Council to ask for recommended competent persons to produce the tender specification.
Date of next meeting 9th April 2019
Edited extracts from the draft minutes of the Village Centre Committee meeting held on 29th January 2019.
User Group – chairs
Meeting notes of the User Group meeting held on 23 January 2019 were received. On the issue of new chairs, the user group was asked to be more specific about which groups find the present chairs difficult and how many chairs they use.
Bank and debtors
It was noted that both expenditure and income were within budget and performance looked satisfactory at this point in the financial year. There were only two outstanding invoices which would be chased, if necessary indicating that the Council would use Money Claim Online to seek judgment against the debtor.
- Youth Hall works – this work is yet to be scheduled and needs to be progressed
- Village Centre entrance – an order has been placed with Axis and installation of the new door is awaited
- Accessible toilet – installation of a moveable arm.
- Village café – nothing to report
- Stage sound, lighting and projection – no further progress to date.